Filing Requirements For Your Retailers' Sales, Compensating Use, And Withhholding Tax

In accordance with Senate Bill 430 passed by the 2010 Kansas Legislature and subsequently signed into law by the Governor, businesses will be required to submit Retailers' Sales, Compensating Use taxes, and Withholding Tax returns electronically. This law took effect July 1, 2010. The department will no longer distribute paper forms. If you have questions about this law, please contact our office at 785-368-8222.

Kansas offers several electronic filing solutions. You can use the KDOR Customer Service Center for online filing and payment for most business tax accounts. First, create an email address and password then attach your business tax accounts. Each tax account has a unique Access Code that only needs to be entered once. This Access Code binds your account to your login. For future filings, you simply log into your account using your email address and password. A history of all returns filed or payments made is retained in the KDOR Customer Service Center.

For your Access Code assignment, call our office at 785-368-8222. For Kansas WebFile or Customer Service Center assistance regarding individual income tax, fiduciary, homestead, corporate income, or privilege tax please call 785-368-8222 or e-mail KDOR_IncomeEServ@ks.gov.

For all other Business related Customer Service Center assistance regarding Sales, Withholding, or Miscellaneous taxes please call 785-368-8222 or email KDOR_BusinessTaxEServices@ks.gov.

Electronic tax payments must be made on or before the due date. Using the KDOR Customer Service Center, you can have your tax payment electronically debited from your bank account (ACH Debit). You may also choose to initiate your tax payment through your bank (ACH Credit). Credit card payments are also accepted through third-party vendors. Visit our electronic services page for a current list of vendors and their services.

The KDOR Customer Service Center application is simple, safe, and FREE and conveniently available 24 hours a day, seven days a week. You also receive immediate confirmation that your return is filed.

Click here to find the electronic filing options available to you.

Frequently Asked Questions Regarding This Mandate

Why am I being required to file electronically?

In accordance with Senate Bill 430 passed by the 2010 Kansas Legislature and subsequently signed into law by the governor, businesses will be required to submit Retailers' Sales, Compensating Use taxes, and Withholding Tax returns electronically. This law takes effect July 1, 2010.

What are my electronic filing and payment options?

The KDOR Customer Service Center can be used to file returns and make electronic payments for all Sales and Use tax accounts, submit your KW-5 withholding tax payments (even if they are zero), and complete your end-of-year Withholding tax returns and reports. This service is available at https://www.kdor.ks.gov/Apps/kcsc/login.aspx.

Electronic payments for many tax accounts can be initiated directly from your bank. See "What are ACH Credits and ACH Debits?" for more information.

Out of state, corporate and bulk Sales Tax filers may also consider Streamlined Sales Tax (www.streamlinedsalestax.org) or Electronic Data Interchange (EDI) options.

I'm an annual filer, am I still required to submit my returns electronically?

Yes.

What are the benefits of electronic filing?

The KDOR Customer Service Center application is simple, safe, and FREE and conveniently available 24 hours a day, seven days a week. You also receive immediate confirmation that your return is filed.

Where do I go to file electronically?

File using the KDOR Customer Service Center application by clicking here

Is the option to file by paper still available?

The Kansas Department of Revenue (KDOR) stopped providing paper forms on Sept. 30, 2010.

In those instances when taxpayers are technically unable to file electronically, the Department will work with users while they work to comply with the electronic filing requirement. To request forms, you must call 785-296-4937.

What are ACH Credits and ACH Debits?

Financial payments that are initiated through your bank and submitted to the Department of Revenue are ACH Credits. These electronic payments must fit into the format prescribed by the National Automated Clearing House Association (NACHA). If you use the Department's online Customer Service Center to pay your taxes, these payments are pulled from your bank account. This process is known as ACH Debit.

Can I remit a payment to you directly from my bank?

Yes, ACH Credit allows for your bank to remit payments directly from your bank to the department's bank.

Can you debit my account if I provide you with my account and payment information?

Yes, you provide your banking information and the department can debit you account for funds you specify on a date you select. This is known as an ACH Debit.

What is an EF-101 and when is it required?

Form EF-101 is an Authorization for Electronic Funds Transfer. This form is used verify that tax account numbers are accurate and active, report bank account details necessary to use the online payment applications, and authorize the Department to debit your account appropriately. Form EF-101 will be filled out on our Kansas Customer Service Center website at https://www.kdor.ks.gov/Apps/kcsc/login.aspx.

I need help! What are my resources?

For tax related issues, please contact Taxpayer Assistance at 785-368-8222 or email kdor_TAC@ks.gov.

For Kansas WebFile or Customer Service Center assistance regarding individual income tax, fiduciary, homestead, corporate income, or privilege tax please call 785-368-8222 or e-mail KDOR_IncomeEServ@ks.gov.

For all other Business related Customer Service Center assistance regarding Sales, Withholding, or Miscellaneous taxes please call 785-368-8222 or email KDOR_BusinessTaxEServices@ks.gov.