City/County Tax Reports and the Tax Document Portal

Kansas law authorizes the department to provide to certain city/county officials excise tax information for their respective jurisdictions. The information provided is confidential; consequently, the department has created a secure web page which requires a “Log In” identification and a “Personal Identification Number” (PIN). To ensure that we have current information and maintain a secure site city/county officials are required to register. The following reports are available:

  1. Sales and use tax entity reports: This monthly report can be released to City/County Clerks, Treasurers, or Finance Officers (K.S.A. 12-189). The report includes the following: taxpayer name, taxpayer address, city, state, zip, tax account number, filing frequency, tax collection month, tax collection year, process date, liability, paid amount, DBA and NAICS.
  2. Transient guest tax reports: This monthly report can be released to City/County Clerks, Treasurers, or Finance Officers (K.S.A. 75-5133). The report includes the following: account number, dba name, address, city, state, status, filing frequency, tax received, and 98 percent of tax.
  3. Liquor excise tax reports: This monthly report can be release to City/County Clerks, Treasurers, or Finance Officers (K.S.A. 75-5133). The report includes the following: account number, dba name, address, city, state, status, filing frequency, tax received, percentage and category.
  4. Vehicle rental excise tax reports: This monthly report can be released to County Clerks, Treasurers, or Finance Officers (K.S.A. 75-5133) The report includes the following: account number, business name, mailing address, location address, tax paid, percentage, and tax distributed.

To obtain one of the above tax reports, please complete the Request for City/County Reports form (PR-42a) and submit the request either by fax or e-mail as indicated on the form.

Request for City/County Reports form (PR-42a).

Tax Document Portal

Kansas statute requires the Department of Revenue to collect local sales taxes on behalf of the cities and counties and requires submission of local sales tax documentation at least 90 days prior to implementation (K.S.A. 12-189). This includes documentation for Transportation Development Districts (K.S.A. 12-17,145) and Community Improvement Districts (K.S.A. 12-6a31). In addition, cities must provide annexation documentation at least 90 days prior to a city sales tax becoming effective in an annexed area.

Kansas statute also authorizes the Department of Revenue to collect local transient guest tax (K.S.A. 12-1698). Transient guest tax resolutions or ordinances must be submitted at least 30 days prior to implementation (K.S.A. 12-1697).

Sales and transient guest taxes are only effective at the start of a calendar quarter.

The Department has streamlined the process for submitting local sales tax, transient guest tax, Transportation Development District, Community Improvement District, and city annexation documentation via electronic filing in the Kansas Customer Service Center.

Contact Amy Kramer (amy.kramer@ks.gov) or Lynn Robinson (lynn.robinson@ks.gov) to obtain access credentials for the Tax Document Portal.

Who do I contact if I have a question?

Registration

Amy Kramer - amy.kramer@ks.gov

Contents of the excise tax reports: Sales, Use, Transient Guest and Liquor Excise

Amy Kramer - amy.kramer@ks.gov
Lynn Robinson - lynn.robinson@ks.gov