Upcoming Updates to Electronic Submission

THESE CHANGES WILL BE IN EFFECT AS OF 03/01/2025
YOUR SUBMISSIONS WILL NO LONGER WORK IF YOU DO NOT UPDATE YOUR SYSTEMS BY THIS DATE.

Please review this entire page and be sure to check back here periodically, we will be providing more information/links to updated downloads as they become available!

Testing information will be provided once available!

The layouts for Major, Minor and Suspension/Reinstatement electronic submissions are being updated to better comply with new AAMVA requirements.

This update is changing the singular Name field for each submission type to be split into five separate fields: Last Name, First Name, Middle Name 1, Middle Name 2 and Suffix.

In addition to this, the Driver’s License Field will be updated to allow 25 characters rather than 9 to allow for the full input of out of state Driver’s License Numbers.

This update will require all courts to update their systems to allow for these layout changes. These changes will go into effect on 03/01/2025, after this date anyone attempting to submit using the older version of the Court Transmission Client and webservice address, older versions of the CSV files or the older format on .txt files will not be able to submit anything to the State through the electronic submission process and would only have the option to send cases by paper (fax, mail, e-mail) until the updates have been made.

You will continue to submit with your current setup UNTIL 03/01/2025, you will not be able to submit anything with the new changes outside of testing before that date.

What you will need to do if you submit with CSV files:

  • Make sure you download and setup the updated Court Transmission Client - Will be available soon
  • Make sure you are able to access the new Webservice address - Will be available soon
  • Make sure you have and are using the new CSV files – See links below
  • Make sure you review the new layouts and ensure that you are entering information into the new fields correctly. – See links below
  • Run test uploads to ensure you are able to successfully submit. - Will be available soon
  • Be ready to switch to the updated format on 03/01/2025
    • You will NOT be able to submit under the new format UNTIL this date – This does not include testing
    • You will NOT be able to submit under the old format AFTER this date

What you will need to do if you submit .txt files with court software:

  • Your software will have to be updated to create .txt files according to the new layouts - Contact your software vendor and inform them of the coming changes and the deadline for them to be made then direct them to this webpage - The new layouts that need to be used are linked below
  • Make sure you download and setup the updated Court Transmission Client - Will be available soon
  • Make sure you are able to access the new Webservice address - Will be available soon
  • Run test uploads to ensure you are able to successfully submit. - Will be available soon
  • Be ready to switch to the updated format on 03/01/2025
    • You will NOT be able to submit under the new format UNTIL this date – This does not include testing
    • You will NOT be able to submit under the old format AFTER this date

Below you’ll find the links for the updated documentation and the Court Transmission Client as they become available: