Upcoming Updates to Electronic Submission

THESE CHANGES WILL BE IN EFFECT AS OF 04/14/2025
YOUR SUBMISSIONS WILL NO LONGER WORK IF YOU DO NOT UPDATE YOUR SYSTEMS BY THIS DATE.

The updated Court Transmission Client and instructions for the new WebService are now available below.

Please review this entire page to ensure you have all the information needed to proceed with this update.

The layouts for Major, Minor and Suspension/Reinstatement electronic submissions are being updated to better comply with new AAMVA requirements.

This update is changing the singular Name field for each submission type to be split into five separate fields: Last Name, First Name, Middle Name 1, Middle Name 2 and Suffix.

In addition to this, the Driver’s License Field will be updated to allow 25 characters rather than 9 to allow for the full input of out of state Driver’s License Numbers.

This update will require all courts to update their systems to allow for these layout changes. These changes will go into effect on 04/14/2025, after this date anyone attempting to submit using the older version of the Court Transmission Client and webservice address, older versions of the CSV files or the older format on .txt files will not be able to submit anything to the State through the electronic submission process and would only have the option to send cases by paper (fax, mail, e-mail) until the updates have been made.

You will continue to submit with your current setup UNTIL 04/14/2025, you will not be able to submit anything with the new changes outside of testing before that date.

What you will need to do if you submit with CSV files:

  • Make sure you download and setup the updated Court Transmission Client - See links below
    • You will need to use your current Court Code/Username and Password that you use now. If you need either of these, please email asia.puck@ks.gov.
  • Make sure you are able to access the new Webservice address - See links below
  • Make sure you have and are using the new CSV files – See links below
  • Make sure you review the new layouts and ensure that you are entering information into the new fields correctly. – See links below
  • Run test uploads to ensure you are able to successfully submit. - See instructions below
  • Be ready to switch to the updated format on 04/14/2025
    • You will NOT be able to submit under the new format UNTIL this date – This does not include testing
    • You will NOT be able to submit under the old format AFTER this date

What you will need to do if you submit .txt files with court software:

  • Your software will have to be updated to create .txt files according to the new layouts - Contact your software vendor and inform them of the coming changes and the deadline for them to be made then direct them to this webpage - The new layouts that need to be used are linked below
  • Make sure you download and setup the updated Court Transmission Client - See links below
    • You will need to use your current Court Code/Username and Password that you use now. If you need either of these, please email asia.puck@ks.gov.
  • Make sure you are able to access the new Webservice address - See links below
  • Run test uploads to ensure you are able to successfully submit. - See instructions below
  • Be ready to switch to the updated format on 04/14/2025
    • You will NOT be able to submit under the new format UNTIL this date – This does not include testing
    • You will NOT be able to submit under the old format AFTER this date

Below you’ll find the links for the updated documentation and the Court Transmission Client as they become available:

  • New Layouts (The updated fields have been highlighted on each document):
    The new layouts will be included in the Compiled Doc after the changes go into effect
  • New CSV Files
  • Updated Court Transmission Client
  • Updated Webservice Link
  • Process For Testing
    PLEASE NOTE: Testing should not replace or interfere with your current submission set up, you will continue to send LIVE DATA with your current setup until 04/14/2025.
    Testing is ONLY to be done with your new setup for the pending 04/14/2025 update and will be completed outside of your normal submission processes.
    Once you are ready to start testing, please reach out to Asia Puck (asia.puck@ks.gov.) to coordinate with us.
    • The process will be as follows:
      1. You will run an upload for each submission type.
      2. You will verify your upload was successful on your end.
        • You will have an Upload txt file in your main directory stating that the upload was successful for each upload type. If you do not have this txt file or the txt file states there were errors, your upload was not successful and you will need to correct either your settings or your submission file and then try again.
      3. Once you have verified your upload was successful you will need to notify Asia Puck to complete the testing process on our end.
        • If everything is successful on our end, you will be notified to pull your downloads once they are ready.
        • If something is not successful, you will be notified of what corrections need to be made (if any), and when to try uploading a test file again if needed.
      4. Once testing has been completed, you will be ready to move your updates into production on 04/14/2025.